Here is a PDF form to be printed out, signed and submitted along with the membership fee: GardenMemberRegistration&Rules_AndSFCLiabilityWaiver(right-click to download)
Please contact us to submit the form in-person.
For your viewing convenience below is a copy of the text.
Lamplight Community Garden Membership Registration, Rules, & SFC Liability Waiver
City _______________ Zip
Did you want a personal garden plot?
Yes (private plot with communal participation)
No (communal participation only)
Did you have a garden plot with this community garden last year?
If yes, do you want the same garden plot this year?
A Lamplight Community Garden Membership fee of $20 is required for all
Private Plots: An annual plot fee of _$30 is required before the plot can be assigned. This fee will go toward expenses of the community garden (water bills, plant/seed purchases, community tools, etc.). A clean-up deposit of $10 is required before the plot can be assigned. The clean-up deposit will be returned in the fall after you have removed all of your plants and cleaned your plot.
Please mark three areas that you would be interested in volunteering with during the season. Each gardener is expected to help during the season with general chores.
I have read the Community Garden Rules and understand that failure to meet the guidelines will result in loss of cleanup deposit fees and gardening privileges.
Signature ________________ Date
Community Garden Rules
• This is a community garden. Other gardeners are neighbors. There should be no harassment, threats, verbal abuse or acts of violence by any person against any other person. Such acts should be reported to a member of the Steering Committee. For garden members from the community, the procedure will be as follows:
▪ First offense: gardener will be issued a verbal warning
▪ Second offense: gardener will be issued a written warning
▪ Third offense: gardener will forfeit his/her garden plot(s)
• Grievance policy: gardeners have the option to bring their complaint or concern to the garden coordinating committee. Disputes will be addressed through mediation or gardeners will also be given the option to go to the Dispute Resolution Center ($10 fee).
• Garden materials, including soil, compost, mulch, and tools, are for use on-site only and not to be removed.
• Gardeners must maintain and clean cooperative tools after using them. Tools cannot be borrowed for off-site use. Tools broken through negligence or misuse must be replaced by the negligent or offending person. Only gardeners over 18 years of age are allowed to use power tools unless under adult supervision. Please report any mechanical problems. Follow all safety guidelines set for use of equipment as written in the equipment manuals available for reference in the tool shed.
• Unattended watering is not allowed.
• Gardeners must remove their own personal garbage from the site. Any garden materials to be disposed of (such as invasive weeds or diseased plants) should be deposited in the trash receptacle on the garden site.
• Pets must be restrained on leashes while within the garden fence area and kept out of other gardeners’ plots. Gardeners must clean up after their pets.
• No glass containers are allowed in the garden area.
• Smoking and chewing tobacco is prohibited. Tobacco carries the mosaic virus which is deadly to some plants.
• No alcohol or illegal substances may be consumed on the entire site.
• In case of emergency, contact the police unit in the portable adjacent to the garden site or call 911.
• Only organic nutrients and pest controls are to be used in the garden. When in doubt about a product or method, check with one of the garden coordinators. Organic methods mean:
▪ Respecting and benefitting from ecological balance. Includes such practices as fertilizing soil with compost and using beneficial insects and companion planting for pest control.
▪ No chemical herbicides, pesticides, fungicides or synthetic fertilizers
For more information on organic gardening methods, contact the Grow Local program at Sustainable Food Center: (512) 236-0074.
• The use of chemically treated wood (i.e. wolmanized wood) is not allowed. These products contain arsenic, hexavalent chromium and other toxic substances, which may leach into the soil.
• Trees are not allowed in leased garden plots.
• No permanent structures should be placed on the plot. Temporary structures should not shade a neighbor’s plot without approval of that neighbor.
• Keep the pathways clear. Vegetation or fencing from plots cannot hang onto the pathways.
Communal Plots Maintenance
• All members are expected to participate in maintaining the communal areas or shared plots under the direction of the Garden Steering Committee.
• A minimum of 12 hours per year of volunteer time is required from all members to be spent on the communal areas.
Personal Plot Guidelines
• Personal Plot rentals will be offered to gardeners based on a first come first serve basis
▪ Gardeners MUST participate in communal plot maintenance for 1 growing season (Spring or Fall) before a personal plot will be assigned
• When all personal plots are rented out, a waitlist will be used to determine the order of the next opportunity for personal plots to be given out. Prior involvement in communal plot as a general Garden Member is still required
• Plot rental fees:
▪ 4×8 beds: $30 per year (in addition to general garden membership fee)
• Plot rental schedule: the plot rental period is from January 1 through December 31.
• All new gardeners must attend a brief orientation.
• Cleaning deposit is $10 for each plot. To have the deposit returned, notify the garden site coordinator of termination of contract and clean the plot by removing all material, weeds, and non- producing plants.
• New gardeners must plant within thirty days of the beginning of the season or forfeit their plots without refund of rental or deposit.
• The gardener that signs the contract is responsible for ensuring that the other gardeners listed on the contract follow these rules. Violation of the rules and regulations of this contract are grounds for loss of privileges as a gardener, rental fee, and deposit.
• Rented plots cannot be transferred to another party at the time of termination. The plot must be returned to the garden site coordinator to be rented to the next person on the list.
• If it becomes necessary to force forfeiture of a gardener’s plot for lack of maintenance or other reasons, a letter or email shall be sent to the Gardener informing him/her of the forfeiture and the reason for it. If the sole basis for the forfeiture is lack of maintenance, the Group shall make at least 2 written attempts, with at least 14 days between attempt, to bring the Gardener into compliance before choosing forfeiture. If forfeiture is based upon a reason other than or in addition to lack of maintenance, the Steering Committee shall determine whether it is appropriate attempt to bring the Gardener back into compliance before choosing forfeiture. Per above guidelines, the gardener will be given the opportunity to clear their plot and recover the cleaning deposit fee. Personal Plot Maintenance
• Regular plot maintenance is required. Diseased or pest-infested plants should either be treated with organic pest control methods or, if there is no improvement, must be removed from the plot and disposed of in the on-site trash receptacle to prevent spreading. You are required to control pest grasses and weeds, which can spread into neighboring gardens through seed dispersal or root growth. A garden will be considered out of compliance if there is no evidence of plot maintenance. This includes regular harvesting of produce.
SPONSORED GARDEN PARTICIPANT & VOLUNTEER LIABILITY RELEASE
In consideration for my participation as a participant or volunteer at a community garden sponsored by Sustainable Food Center (SFC), I expressly agree and contract, on behalf of myself, my heirs, executors, administrators, successors and assigns, that SFC and its insurers, employees, administrators, officers, directors, instructors, volunteers, and associates, shall not be liable for damages, expenses, personal injury or death, which may arise in the future, related to, connected with, or growing out of participation in SFC’s programs, regardless of whether such injuries result, in whole or in part, from the negligence or gross negligence of SFC.
I understand and acknowledge that participation as a gardener or volunteer at an SFC-sponsored community garden may involve risk of serious injury, including permanent disability and death.
I understand that while I am participating at an SFC-sponsored community garden, I may have the opportunity or may be called upon to operate gardening tools including but not limited to tractors, chipper-shredders, push mowers, weed eaters, shovels, picks, and rakes.
I agree that if at any time I feel that any activity in which I am participating is unsafe, I will cease such activity. I agree that if I feel that I am not fully qualified to use any equipment I will seek further training or will refrain from using such equipment.
By the execution of this agreement, I accept and assume full responsibility for any and all injuries, damages (both economic and non-economic), and losses of any type, which may occur to me, and I hereby fully and forever release and discharge SFC, its insurers, employees, officers, directors, instructors, volunteer instructors, and associates, from any and all claims, demands, damages, rights of action, or causes of action, present or future, whether the same be known or unknown, anticipated, or unanticipated, resulting from or arising out of my participation as a gardener or volunteer at an SFC-sponsored community garden.
I expressly agree to indemnify and hold SFC harmless against any and all claims, demands, damages, rights of action, or causes of action, of any person or entity, that may arise from injuries or damages sustained by me.
I HAVE READ THE FOREGOING WAIVER AND RELEASE OF LIABILITY AND VOLUNTARILY EXECUTED THIS DOCUMENT WITH FULL KNOWLEDGE OF ITS CONTENT AND INTENDING TO BE LEGALLY BOUND.